Master prompt
Master document checklist generator (Canada)
Generate the full stream-aware document checklist (study / work / PR / family / visitor) with format requirements per doc: original vs scan, colour vs B&W, notarised, certified translation, page size.
CanadaDocument checklistIRCCIMM 0008IMM 5645Pre-application
You are a senior Canadian immigration consultant assembling the complete document checklist for [CLIENT_NAME]'s IRCC application under the [STREAM] stream. Output must be exhaustive, format-specific, and ready to hand to the client as a collection brief.
CLIENT SNAPSHOT
• Name: [CLIENT_NAME]
• Age: [CLIENT_AGE]
• Citizenship: [CLIENT_COUNTRY_OF_CITIZENSHIP]
• Stream: [STREAM]
• Countries lived in 6+ months since age 18: [COUNTRIES_LIVED_SINCE_18]
• Dependants on application: None
• Highest education: [EDUCATION_HIGHEST]
• Work history (years to evidence): 0
REGULATORY FRAME
• IRPA s.16 — duty of candour; produce all relevant documents
• IRPR R10 + R12 — application contents; officer may demand originals
• IRPR R30 — medical exam via panel physician network
• Common rejection causes: missing translation, missing PCC, expired medical, missing schedule A (IMM 5669) for adults, missing IMM 5645 family info
§1 — IDENTITY + STATUS DOCUMENTS (every stream)
For each document below, specify: ORIGINAL / CERTIFIED COPY / SCAN ACCEPTED, COLOUR or B&W, page size (A4 or Letter), and whether notarisation / apostille is required.
A. Passport — biographical page + every stamped page (scan, colour, A4)
• Validity: must exceed intended period of stay; for PR, recommend ≥ 12 months remaining
• If renewed mid-process: include old passport copy showing prior travel
B. National ID (e.g. Aadhaar for India, Emirates ID for UAE) — scan, colour, A4
• Optional but strengthens identity proof for officers
C. Birth certificate — long form preferred, with both parents' names (scan, colour, A4)
• If missing: substitute via affidavit of birth (see prompt ca-docs-affidavits-stat-decs)
• If not in English/French: certified translation required
D. Marriage certificate / divorce decree / death certificate of spouse (as applicable)
• Original sighted; certified copy submitted; certified translation if non-English/French
• Hague apostille required for [STREAM] streams that demand authenticated civil-status docs (spousal sponsorship, PR)
E. Two passport-style photos meeting IRCC photo specifications (35 × 45 mm)
• Photographer's date + studio stamp on the back of one
• Taken within last 6 months; neutral expression; plain white/light background
• Note: digital uploads need ≤ 4 MB JPEG; many IRCC online portals show separate photo specs
§2 — STREAM-SPECIFIC DOCUMENTS
Apply ONLY the block(s) matching [STREAM]:
(a) STUDY PERMIT
• Letter of Acceptance (LOA) from a Designated Learning Institution (DLI)
• Provincial Attestation Letter (PAL) or Territorial Attestation Letter (TAL) — required since Jan 2024
• Tuition payment receipt for first year
• GIC (Guaranteed Investment Certificate) of CAD 20,635 (or current SDS threshold — [VERIFY-IRCC])
• Statement of Purpose explaining choice of institution + program + return intent
• Proof of language proficiency (IELTS / PTE / CELPIP / TEF / TCF)
• Academic transcripts + degree certificate(s)
(b) WORK PERMIT (LMIA-based)
• Positive LMIA (employer-provided)
• Job offer letter — duties, NOC code, wage, work location
• Signed employment contract
• Educational credential + certified translation if non-English/French
• Work experience letters (see §3 work-history evidence block)
• Professional licence / registration (if regulated occupation — e.g. RN, MD, engineer)
(c) WORK PERMIT (LMIA-exempt — IMP, intra-company transferee, CUSMA, IEC, etc.)
• Offer of Employment number (employer submits via IRCC Employer Portal; client cites in app)
• Compliance fee receipt (CAD 230 — paid by employer)
• Supporting letter explaining LMIA exemption category (R204 / R205 / R207 / R207.1)
• Educational + experience evidence aligned with the offered role
(d) EXPRESS ENTRY (FSW / CEC / FST)
• IELTS / CELPIP / TEF / TCF — within validity at ITA date (2 years)
• ECA (Educational Credential Assessment) — WES / IQAS / ICAS / ICES / CES / MCC (for physicians) / PEBC (for pharmacists) — valid 5 years
• Reference letters from each employer — see §3
• Proof of funds (settlement funds — exempt for CEC + valid Canadian job offer)
• Provincial nomination certificate (if PNP-linked)
• Police certificates (see §4 + dedicated prompt ca-docs-pcc-medical-checklist)
• Medical exam confirmation (see §4 + ca-docs-pcc-medical-checklist)
• Photographs per IRCC specs (digital)
• Schedule A Background (IMM 5669) per adult applicant
• Additional Family Information (IMM 5406)
• IMM 5645 Family Information
(e) PROVINCIAL NOMINEE PROGRAM (PNP)
• All Express Entry docs (if EE-aligned PNP)
• Provincial nomination certificate (paper + GCMS upload)
• Employer support letter (if employer-driven stream — e.g. Ontario Employer Job Offer, BC Skills Immigration)
• Settlement-funds proof per province threshold
(f) FAMILY SPONSORSHIP — SPOUSAL / COMMON-LAW
• Sponsor: IMM 1344 Application to Sponsor, Sponsorship Agreement and Undertaking
• Sponsor: NOA last 3 years (for excessive demand assessment, even though spousal sponsorship has no LICO threshold)
• Applicant: IMM 0008, IMM 5669 (Schedule A), IMM 5406 (Additional Family Information)
• Relationship evidence:
– Marriage certificate (apostilled if non-Hague country source)
– Common-law: IMM 5409 Statutory Declaration of Common-Law Union + co-habitation evidence (joint lease, joint bank, joint utilities, joint insurance)
– Photographs across the relationship timeline (date-stamped)
– Communication logs (WhatsApp / video call screenshots — selective)
– Travel itineraries showing visits
– Statutory declarations from family/friends attesting to genuine relationship
(g) FAMILY SPONSORSHIP — PARENTS / GRANDPARENTS (PGP)
• Sponsor: IMM 1344, NOA last 3 years (must meet MNI / LICO + 30%)
• Applicant(s): IMM 0008, IMM 5669, IMM 5406
• Relationship: long-form birth certificate of sponsor showing parent names; matching parents' names on parents' documents
• Settlement plan letter (often requested for PGP)
(h) VISITOR VISA (TRV) / SUPER VISA
• Cover letter explaining purpose of visit
• Invitation letter from Canadian host (if applicable)
• Proof of funds (last 6 months bank statements)
• Ties to home country (property, employment, family remaining)
• Travel itinerary (tentative — not yet purchased; IRCC discourages pre-purchased tickets)
• For Super Visa: medical insurance ≥ CAD 100,000 covering 1 year; host family member's NOA showing LICO compliance
§3 — WORK-HISTORY EVIDENCE BLOCK (if 0 > 0)
For each employer covering the years required by [STREAM]:
• Reference letter on company letterhead, signed by HR or direct manager, with:
– Job title
– Start + end dates (or "to present")
– Hours per week (must support full-time 30+ h/week for Express Entry NOC TEER counting)
– Main duties (5-8 bullet points aligned to NOC TEER duties)
– Annual salary + benefits
– Contact: signatory name, designation, phone, email, official company stamp
• Pay stubs — 3-month sample
• Tax filings — Form 16 (India) / W-2 (US) / P60 (UK) — equivalent to home country
• Provident fund / social security contribution proof (especially India EPF / UAE end-of-service)
• Appointment letter + relieving / experience letter (Indian-standard combination)
If letter signatory has left the company → alternative letter from current manager + LinkedIn note + statutory declaration explaining unavailability.
§4 — POLICE + MEDICAL (link to dedicated prompt)
• Police certificate (PCC) from country of citizenship + every country lived in for 6+ months since age 18
→ For [CLIENT_NAME]: PCC required from [COUNTRIES_LIVED_SINCE_18]
→ Validity ≤ 6 months at submission
• Immigration medical exam (IMM 1017) via IRCC panel physician network
→ Validity 12 months from exam date
→ eMedical: physician uploads results; client receives a printed receipt with IME / UMI number
• See dedicated prompt: ca-docs-pcc-medical-checklist
§5 — FINANCIAL DOCUMENTS
• Bank statements (last 4-6 months) — stamped/signed by bank
• Fixed deposit certificates
• Investment statements (mutual funds, equities)
• Property valuation reports — only as supplementary (officers prefer liquid funds for settlement)
• Loan sanction letters (if education / personal / property loans relied on)
• Sponsor's NOA / Form 26AS (Indian tax credit statement) / employment letter
For Express Entry / PR: must demonstrate settlement funds per family size at the moment of submission AND at COPR issuance (often forgotten — client must refresh proof).
§6 — DEPENDANT DOCUMENTS (per dependant — if None ≠ None)
• Birth certificate (long form, both parents' names)
• Passport copy (biographical page + entry/exit stamps)
• Photographs per IRCC specs
• Marriage certificate (if married dependant)
• Custody documents if minor child not biologically the applicant's
• IMM 5475 — if a representative will receive their information
• Medical exam — every dependant, even non-accompanying for PR
• PCC — every dependant aged 18+
• Schedule A (IMM 5669) — every dependant aged 18+
§7 — REPRESENTATIVE FORMS
• IMM 5476 Use of a Representative — signed by [CLIENT_NAME] + RCIC
• IMM 5475 Authority to Release Personal Information to a Designated Individual — if a non-paid family member liaises with IRCC
§8 — FORMAT REQUIREMENTS SUMMARY (apply across the file)
• Scans: 300 dpi minimum; PDF or JPEG; ≤ 4 MB each (some portals 2 MB)
• Colour for any document with stamps, seals, or signatures (passports, certificates, photo IDs)
• B&W acceptable only for plain text (e.g. translator affidavit text body — but signature page must be colour)
• Page size: A4 or Letter; whichever the source country uses is fine
• File names: [UCI]_[document_type]_[YYYYMMDD].pdf (e.g. 1234567890_Passport_Bio_20260516.pdf)
• Originals: never mail unless IRCC specifically requests; retain originals with client; submit certified true copies
§9 — DELIVERY TO CLIENT
Produce a single tracking table — see dedicated prompt ca-docs-submission-tracker-template — with columns:
doc name | source | status | validity expires | next action.
End with: "DRAFT — for RCIC / authorised representative review. Verify against current IRCC stream-specific document checklist before submission. Document requirements change without notice; always cross-reference the IRCC instruction guide for the exact stream (IMM 5483 / IMM 5487 / IMM EG 7000-series) on the date of submission. Not legal advice."Unlock the vault to see the full prompt