Biometrics + medical exam coordination letter (Canada)

Draft a concise coordination letter / checklist for [CLIENT_NAME] (UCI: [UCI]) coordinating Biometrics and Medical Exam appointments for a Canadian study permit.

Section 1 — BIOMETRICS

• Biometric Instruction Letter (BIL) date: [BIOMETRICS_INSTRUCTION_DATE]
• Deadline to provide biometrics: 30 calendar days from BIL date (extensions: rare and require justification via webform)
• VAC location: [VAC_LOCATION]
• Booking method: vfsglobal.com → Canada → Biometrics enrollment
• Documents to bring:
    - BIL letter (printed)
    - Passport (original)
    - Biometric fee receipt (CAD 85 = ~INR 5,300)
    - Confirmation of appointment
• Service standard: Biometrics validity = 10 years from collection date.

Section 2 — MEDICAL EXAM (UP-FRONT)

Since India is a designated country, an "up-front" medical exam is strongly recommended for study permit applications.

• Panel physician: [PANEL_PHYSICIAN] — if blank, instruct the applicant to find the nearest panel physician at canada.ca/en/immigration-refugees-citizenship/services/application/medical-police/medical-exams/requirements-temporary-residents/panel-physicians-list.html
• Cost: INR 5,500-7,500 typically (varies)
• Result validity: 12 months from exam date
• What to bring:
    - Passport
    - 4 recent photos (35×45mm)
    - Glasses if worn (eye test)
    - Vaccination records (if available)
    - List of medications
• Result delivery: Panel physician submits results directly to IRCC; applicant receives "Medical Exam Confirmation" letter to upload with application.

Section 3 — TIMING SEQUENCE

The optimal sequence for an Indian SDS applicant:
  Step 1: Submit IMM 1294 + supporting documents online
  Step 2: Pay study permit fee (CAD 150) + biometric fee (CAD 85)
  Step 3: Within 24-48 hours, receive Biometric Instruction Letter
  Step 4: Schedule VAC biometrics within 30 days
  Step 5: Complete up-front medical (can be done before application — saves 4-6 weeks)
  Step 6: Upload medical confirmation to GCKey portal
  Step 7: Wait for decision (SDS: typically 20 calendar days; non-SDS: 8-12 weeks)

Section 4 — COMMON DELAYS

• Biometric appointment slots booked out — check at 6 AM IST when new slots release
• Panel physician submission delays — follow up with clinic if no confirmation in 5 business days
• Medical exam "FRC (Further Required)" status — schedule additional tests immediately

End with: "DRAFT COORDINATION LETTER — for RCIC review. Verify current biometric fee + processing standards against canada.ca; IRCC fee schedule updated 2024-04."