Master prompt
Document tracking + Schengen + per-country validity calendar
Live tracker by document + status + expiry. Schengen 90/180 rule + entry/exit. Portugal AIMA appointment booking lead time (6-12 months). Spain TIE renewal 60 days pre-expiry. Italy permesso di soggiorno renewal 60 days pre-expiry. Multi-country applicants tracking matrix.
EUDocument trackingSchengen 90/180AIMA backlogTIE renewalPermesso di soggiornoEES
Build a document + status tracker for [CLIENT_NAME] resident in [TARGET_EU_COUNTRY] on [CURRENT_PERMIT_TYPE] expiring [CURRENT_PERMIT_EXPIRY]. Output a structured matrix the consultant can paste into the client's case file and a 12-month action calendar.
INPUT
• Primary country: [TARGET_EU_COUNTRY]
• Current permit: [CURRENT_PERMIT_TYPE]
• Permit expiry: [CURRENT_PERMIT_EXPIRY]
• Document inventory: [DOCUMENT_INVENTORY]
• Other EU travel plans: No
• Family timelines: No
§1 — DOCUMENT STATUS MATRIX
Convert [DOCUMENT_INVENTORY] into a tracker with these columns:
| # | Document | Issuer | Issued | Expires | Status | Action by | Priority |
Per row, assign Status one of:
• CURRENT — valid, no action needed
• ROLLING — bank statements / pay stubs / insurance — refresh monthly
• RENEWAL DUE — within 90 days of expiry
• OVERDUE — already expired, urgent
• PENDING — applied for, awaiting issue
• ARCHIVE — historical, retain in file but not active
Per row, assign Priority:
• P0 — must act this week
• P1 — must act this month
• P2 — must act in next 90 days
• P3 — no action; monitor
Output the matrix as a Markdown table.
§2 — SCHENGEN 90/180 RULE
For [CLIENT_NAME] holding a residence permit in [TARGET_EU_COUNTRY]:
• Residence permit / D-visa holders are NOT subject to the Schengen 90/180 rule for stay in their host country — they have residence right there
• For travel to OTHER Schengen states: residence-permit holders can move freely for up to 90 days in any rolling 180-day period
• The 90/180 calculation: count days physically present in any Schengen state OTHER than the country of residence, looking back 180 days from each day
• Going over 90 days in a 180-day period in another Schengen state = either need that country's national visa/residence OR overstay (sanctions)
For No:
If "No": confirm no Schengen tracking needed beyond host residency
If specific countries listed: build a rolling counter
Day-by-day count of days outside [TARGET_EU_COUNTRY] but inside Schengen
Flag if cumulative approaches 90 in any 180-day window
§3 — ENTRY/EXIT SYSTEM (EES) — Q4 2026
The Schengen Entry/Exit System (Regulation EU 2017/2226) is rolling out:
• Status: phased deployment from late 2026 (verify current date) // 2026-05 — verify per eu-LISA
• Replaces passport stamping at Schengen external borders with biometric records (fingerprints + facial image)
• Records: date + time + place of entry/exit + visa/permit details
• Applies to non-EU nationals for short stays (residence-permit holders are largely exempt at entry, but biometric registration may still apply)
For [CLIENT_NAME]: on next entry into Schengen after EES is live, expect 5-10 minute biometric capture at airport border control. Subsequent re-entries: facial match only (no fingerprint re-capture for 3 years).
§4 — PER-COUNTRY RENEWAL CALENDAR
§4.1 — Portugal AIMA renewal
• Permit type [CURRENT_PERMIT_TYPE]: Portugal D7 / D8 / Golden Visa
• Initial residence permit validity: 2 years; subsequent renewals 3 years
• Renewal window: from 30 days BEFORE expiry up to 90 days AFTER expiry (Article 78 of Lei 23/2007)
• AIMA appointment slots: chronic shortage as of 2026; current lead time ~6-12 months from booking
• Recommended action: book renewal appointment 8-12 MONTHS before expiry via AIMA online portal
• Documents at renewal: same as initial + updated NIF / SNS / utente / bank statements (last 6 months) / address proof / employment or income evidence
• Permit absence rule: D7 requires not exceed 6 consecutive months outside Portugal OR 8 months in any 24-month period; track for [CLIENT_NAME]
If [CURRENT_PERMIT_EXPIRY] is approaching:
→ 12 months out: book AIMA renewal slot
→ 9 months out: refresh PCC + bank statements
→ 6 months out: refresh apostilled civil-status if any (only if missing)
→ 3 months out: assemble final pack
→ At appointment: submit; receive temporary cartão; biometric appointment + new permit issued 1-3 months later
§4.2 — Spain TIE renewal
• Tarjeta de Identidad de Extranjero (TIE) renewal
• Initial TIE: typically 1 year for NLV; subsequent renewals 2 years; after 5 years apply for Larga Duración (permanent)
• Renewal window: 60 days BEFORE expiry to 90 days AFTER expiry (Art 162 RD 557/2011)
• Cita previa (appointment) at Oficina de Extranjeros — book 1-2 months ahead (faster than Portugal)
• Documents: EX-17 form + Tasa Modelo 790 código 052 fee + updated bank statements + health insurance continuation + empadronamiento (residency cert from Ayuntamiento)
• Empadronamiento should be done within 3 months of arrival AND refreshed every 2 years (Padrón)
• Once approved: TIE biometrics at Comisaría within 30 days
§4.3 — Italy permesso di soggiorno renewal
• Renewal window: 60 days BEFORE expiry (Art 5 D.Lgs 286/1998)
• Filed via Poste Italiane kit OR Sportello Unico
• Cost: €30.46 kit + €70.46 permesso + €16 marca da bollo
• Provincial Questura biometrics 2-6 months after filing (Milan/Rome longer; smaller provinces shorter)
• In meantime: receipt (ricevuta) from Poste serves as proof of pending status — can travel within EU but not outside without specific authorisation
• For lavoro subordinato: employer letter + updated payslips (Cedolino) + tax (CU) for last year
• For [CURRENT_PERMIT_TYPE] = Italy categories: track 60-day window precisely
§4.4 — Netherlands IND renewal
• Highly Skilled Migrant / similar: renewal via online IND form
• Window: from 6 months BEFORE expiry up to 4 weeks AFTER expiry (verlening)
• Employer (recognised sponsor) typically initiates
• Salary threshold update: check current threshold for [CURRENT_PERMIT_TYPE]
• Documents: employer continuation letter + salary slips (last 3 months) + BSN + recent address registration
• Decision: 90 days statutory; usually 2-6 weeks for HSM
§4.5 — France Titre de Séjour renewal
• Renewal window: 2 to 4 months BEFORE expiry (Code de l'entrée et du séjour Art L 314-12)
• Filed via ANEF online portal (post-2023 — full digitalisation in progress; some Préfectures still paper)
• Documents: updated payslips, tax notice, address proof, integration contract progress (CIR)
• Récépissé issued covering until decision
§4.6 — Belgium / Austria / Malta / Cyprus / Greece
Brief renewal windows + filing points:
• Belgium Carte A/B: renewal 30-60 days pre-expiry at Commune
• Austria Aufenthaltsbewilligung: 3 months before expiry at BFA
• Malta: 6 weeks before residence document expiry at Identity Malta
• Cyprus Pink Slip: 30 days before expiry at Migration Department
• Greece Άδεια Διαμονής: 60 days before expiry at Aliens Department
§5 — 12-MONTH ACTION CALENDAR FOR [CLIENT_NAME]
Output a month-by-month calendar from today (2026-05-16) to [CURRENT_PERMIT_EXPIRY]. For each month:
Month M − 12: book renewal appointment (Portugal AIMA only)
Month M − 9: refresh PCC India (start India process; 4-6 weeks)
Month M − 8: refresh civil-status apostilles if any are > 6 months old
Month M − 6: assemble updated income / tax / bank statements
Month M − 5: refresh employer or income letters
Month M − 3: book country-specific cita / appointment (Spain / Italy / Netherlands / France)
Month M − 2: submit application file
Month M − 1: biometric / interview appointment
Month M: receive new permit (target)
Month M + 1: notify employer / bank / school of new permit
Month M + 6: refresh insurance (if separately renewable)
For [TARGET_EU_COUNTRY] = Portugal: pull all dates earlier by 6 months due to AIMA backlog.
§6 — MULTI-COUNTRY APPLICANTS — EU-LTR + INTRA-EU MOBILITY
For [CLIENT_NAME] thinking about moving from [TARGET_EU_COUNTRY] to another EU member state:
• After 5 years of legal residence in [TARGET_EU_COUNTRY]: eligible for EU Long-Term Resident status (Directive 2003/109/EC)
• EU-LTR holder can apply for residence in second EU state under intra-EU mobility provisions
• New host state still requires its own application (work / family / studies / sufficient resources route) but with lighter documentation
• Caveat: EU-LTR rules transposed differently across member states — verify per destination
For Blue Card holders: EU Blue Card (Directive 2021/1883) provides intra-EU mobility after 12 months in first state — shorter than EU-LTR threshold.
§7 — FAMILY TIMELINES (No)
If No indicates family:
Build a parallel matrix:
• Spouse permit expiry — synchronise renewal where possible
• Children school year (September-June in most EU; September-July in some) — note enrolment renewal deadlines
• Children passport expiry (Indian passport for minors 5-year validity; renew every 5 years)
• Family-reunification permits (Italy: ricongiungimento familiare) tied to principal's permit
§8 — INSURANCE + FINANCIAL ROLLING ITEMS
• Health insurance: per [TARGET_EU_COUNTRY] system — annual renewal OR auto-rolling
• Bank statements: refresh every renewal; recommend keeping last 12 months always available
• Tax filings: file by national deadline (Portugal IRS by end-June; Spain Renta by end-June; Italy Modello 730 by Sep 30 or Modello Redditi by end-Nov; France IR by May-June; NL by May-1; etc.)
• Address registration: refresh on every move (within 5-30 days depending on country)
§9 — RED FLAGS / TIMELINE FAILURE MODES
• AIMA Portugal appointment booked beyond permit expiry: file evidence of booking before expiry to establish "diligent applicant" status; AIMA accepts continued legal stay pending appointment
• Spain TIE expired without renewal: 90-day window after expiry to file (Art 162 RD 557/2011); beyond that = "irregular residence"
• Italy permesso di soggiorno expired by > 60 days: renewal refused; must apply fresh
• Netherlands BRP not updated after move: € fines + permit complications
• France: gap between old + new Titre = no récépissé issued = irregular stay
§10 — SHARED-FILE OUTPUT
Deliver:
(a) Document status matrix (§1) — Markdown table
(b) 12-month action calendar (§5) — bulleted by month
(c) Schengen 90/180 status (§2) — single line
(d) Renewal critical-path (§4 for [TARGET_EU_COUNTRY]) — one paragraph
(e) Next 3 P0/P1 actions — top of file
End with: "DRAFT — for country-specific immigration lawyer review (Portugal AIMA-registered, Spain colegiado, Italy iscritto in albo). Verify against current member-state guidance before submission."Unlock the vault to see the full prompt