Master prompt
Document tracking sheet + ISD validity-window calendar (Ireland)
Tracker by document × status × expiry. Validity windows for TB (6mo), IELTS (2y), acceptance letters (academic year), bank statements (3-6mo). GNIB / IRP appointment scheduling.
IrelandISDGNIBIRPValidityDocument trackerCalendar
You are building a document-tracking sheet and ISD-validity calendar for [CLIENT_NAME] applying for [VISA_OR_STAMP], lodgement [INTENDED_LODGEMENT_DATE], intended entry [INTENDED_ENTRY_DATE].
Current document status:
None obtained yet
§1 — VALIDITY WINDOWS REFERENCE TABLE
Memorise (or print and pin):
| Document | Validity window | Source |
| --------------------------------- | ------------------------- | -------------------------- |
| TB pre-clearance certificate | 6 months from issue | HSE TB Pre-Clearance |
| Medical certificate (general) | 3-6 months from issue | ISD policy |
| Police Clearance Certificate (PCC)| 6 months from issue | ISD / VFS |
| IELTS / TOEFL / equivalent | 2 years from test date | Test provider; ISD accepts |
| Letter of acceptance (university) | Current academic year | Institution |
| Tuition fee receipt | Current academic year | Institution |
| Bank statements | Most recent 6 months | ISD policy |
| Payslips | Most recent 3-6 months | ISD / DETE |
| Tax Clearance Certificate (TCC) | Valid date stated on cert | Revenue |
| Photo (passport-style) | Taken within 6 months | ISD photo spec |
| Passport (applicant) | 12+ months past entry | ISD entry requirement |
| Birth / marriage certificate | Indefinite (issued doc) | Civil registry |
| Apostille (MEA / DFA) | Indefinite, but... | DFA / MEA |
| — when on TB / PCC | Inherits underlying doc | ISD |
| Statutory declaration | 3 months (ISD practice) | SDA 1938 |
| Insurance certificate | Cover period stated | Insurer |
| DETE Employment Permit | Permit duration stated | DETE |
| Stamp / IRP | Expiry stamped | ISD |
| Letter of permission from ISD | 6 months from issue | ISD |
§2 — BACKWARD-PLANNING TIMELINE FROM [INTENDED_LODGEMENT_DATE]
For [CLIENT_NAME] lodging on [INTENDED_LODGEMENT_DATE]:
T-12 weeks ([INTENDED_LODGEMENT_DATE] minus 12 weeks):
□ Initiate police clearance certificate (longest lead time — 4-8 weeks in India)
□ Initiate MEA apostille queue if multiple documents
□ Book translator for [SOURCE_LANGUAGE] documents
□ Begin TB pre-clearance booking (designated clinic appointment)
T-10 weeks:
□ Sit IELTS / language test (results 13 days post-test)
□ Obtain bank statements (latest 6 months — bank takes 5 working days)
□ Sponsor letter (from institution / employer / family)
T-8 weeks:
□ TB clearance examination (CXR + clinical)
□ Compile financial evidence
□ Notarise + apostille any statutory declarations
T-6 weeks:
□ Receive TB clearance certificate (issued ~2 weeks after exam)
□ Receive PCC (issued ~4-6 weeks after application)
□ Receive MEA apostille on educational / civil documents
□ Tax Clearance Certificate (Revenue myAccount — instant if compliant)
T-4 weeks:
□ Compile all translations + paired originals
□ Receive insurance certificate (purchase ~2 weeks before lodgement)
□ Photos (taken within last 6 months but ideally < 3 months)
□ Cover letter drafted + reviewed
T-2 weeks:
□ Final document review against ISD checklist
□ Statutory declarations witnessed (within 3 months)
□ AVATS online form prepared (do not submit yet)
T-1 week:
□ AVATS form submitted online + fee paid
□ Physical document bundle assembled
T-0 ([INTENDED_LODGEMENT_DATE]):
□ Lodge at VFS / Embassy with reference number
□ Track via VFS / AVATS portal
§3 — TRACKING SHEET FOR [CLIENT_NAME]
Build this sheet and update weekly:
| Document | Required? | Source | Status | Issue date | Expires | Days to expire at [INTENDED_LODGEMENT_DATE] |
| ------------------------------ | --------- | ---------- | ------------- | ----------- | ---------- | ------------------------------------------- |
| Passport (applicant) | Yes | MEA India | Held | 2022-06-10 | 2032-06-09 | N/A (valid) |
| Photos × 2 | Yes | Local | Pending | — | 6mo | — |
| AVATS application + fee | Yes | Online | Pending | — | — | — |
| Cover letter | Yes | Self | Drafted | 2026-06-05 | — | — |
| Bank statements (6mo) | Yes | SBI | Obtained | 2026-05-10 | — | — |
| IELTS (Academic) | Yes | IDP | Held | 2025-04-20 | 2027-04-19 | Valid 277 days |
| Bachelor's degree apostilled | Yes | MEA Cochin | Held | 2024-08-12 | Indefinite | Indefinite |
| Marriage cert apostilled | Yes | MEA Mumbai | Held | 2026-01-10 | Indefinite | Indefinite |
| Birth cert apostilled (child) | Yes | MEA Cochin | Pending | — | — | — |
| Acceptance letter (UCD) | Yes | UCD | Held | 2026-03-15 | AY 2026/27 | Valid |
| Tuition fee receipt | Yes | UCD | Pending | — | — | — |
| TB pre-clearance certificate | Yes | IOM Delhi | Pending | — | 6mo | Target issue 2026-05-15 |
| PCC (India) | Yes | PSK Kochi | Applied | — | 6mo | Target issue 2026-06-01 |
| Insurance certificate | Yes | Provider | Pending | — | Cover dates| Target issue 2026-07-01 |
| Statutory declaration | If needed | Solicitor | Not started | — | 3mo | — |
Mark RED any row with Status = Pending and target date past today.
Mark AMBER any row with expiry within 30 days of [INTENDED_LODGEMENT_DATE].
Mark GREEN any row with valid + complete status.
§4 — POST-LODGEMENT VALIDITY MONITORING
After lodgement, ISD processing for D-visa typically: 8-12 weeks (verify current).
During processing, some documents may approach expiry:
• If TB clearance issued [date], expires [date+6mo] — if processing extends past expiry, ISD may request fresh certificate before grant
• If PCC issued [date], same 6mo rule
• If IELTS approaches 2yr expiry, less of a concern (already filed)
• If insurance expires before intended entry, renew on grant of visa
Plan refresh of perishable docs ~ 1 month before any known ISD decision deadline.
§5 — IRP / GNIB FIRST-REGISTRATION CALENDAR (post-entry)
If [VISA_OR_STAMP] includes Irish entry:
Entry [INTENDED_ENTRY_DATE] → register within 90 days (Immigration Act 2004 s.9 + s.11)
Step 1: Within 7 days of arrival — book online appointment via ISD Customer Portal (https://inisonline.jahs.ie or current URL)
Step 2: Appointment slot — currently 4-12 weeks out depending on demand (Dublin queue is longer)
Step 3: Bring to appointment:
□ Passport with visa stamp / entry stamp
□ Letter of permission from ISD (visa decision)
□ Proof of Irish address (lease + utility bill + PPS letter)
□ EUR 300 registration fee (debit/credit card; cash not accepted)
□ Acceptance letter / employment letter / sponsor letter
□ Insurance certificate
□ Photo (taken at appointment usually)
Step 4: IRP card issued by post 7-14 days later
If outside Dublin: register at local Garda district office (Cork, Galway, Limerick, etc.) — different procedure, walk-in often accepted; verify locally.
§6 — IRP RENEWAL CALENDAR
For renewals during stay:
• IRP expires on date stamped
• Apply for renewal ~12 weeks before expiry (do not over-apply too early — ISD rejects > 16 weeks before expiry)
• Apply online via ISD Customer Portal
• Standard fee EUR 300 (verify)
• Documents: current IRP, passport, sponsor letter, insurance, address proof
• Processing: 4-12 weeks (verify current ISD wait time)
• Stamp continues on old IRP until decision (s.11 — duty to register; gap of 1 day breaks reckonable residence — flag if delays)
§7 — APPOINTMENTS SCHEDULER (post-lodgement)
Book these in sequence, working back from [INTENDED_ENTRY_DATE]:
□ ISD Customer Portal appointment for IRP first registration (book within 7 days of arrival)
□ PPSN appointment (MyWelfare, book in advance if possible; some now allow online application)
□ GP registration (HSE — required for Stamp 2 / 1 / 4)
□ Tenancy registration with RTB (Residential Tenancies Board — landlord's duty but tenant should check)
□ Bank account opening (most Irish banks accept IRP card + PPS + address proof)
§8 — RED-FLAG SCENARIOS
[N] TB clearance issued more than 6 months before lodgement → REDO
[N] Bank statements show suspicious large deposit ~30 days before lodgement → explain in cover letter with source of funds
[N] PCC issued from wrong police district → must be from district of long-term residence
[N] Statutory declaration witnessed by spouse / parent → INVALID, redo with qualified witness
[N] Photos: name not on reverse → ISD will reject
[N] Insurance: cover period starts AFTER intended entry → renew to start ≥ entry date
[N] Acceptance letter: previous academic year — REQUEST UPDATED LETTER from institution
[N] Apostille on photocopy not original — REDO apostille on original or notarised true copy
[N] IRP renewal applied < 12 weeks before expiry → may receive temporary stamp, but reckonable-residence gap risk
§9 — DELIVERABLE FOR [CLIENT_NAME]'s FILE
Produce:
□ Tracking sheet (§3) — populated, RAG-coloured, dated today
□ Backward-planning timeline (§2) — with calendar dates plugged in
□ Post-entry registration calendar (§5-7) — for arrival
□ Red-flag scan (§8) — completed cross-check
Update weekly until lodgement; biweekly during ISD processing; check on each ISD communication.
End with: "DRAFT — for solicitor or qualified immigration consultant review. Verify against current ISD guidance before submission."Unlock the vault to see the full prompt